Privacy Policy

1. Information We Collect

• Account Information: When you register for an account, we collect information such as your name, email address, and company details.
• Third-Party Account Data: When you connect a third-party service like Google Workspace, we access and store data as permitted by your authorization. This includes:
  • Gmail Data: We access and process the content of email threads with candidates you have contacted through our platform to classify replies (e.g., "Interested," "Not Interested") and stop or advance campaigns accordingly. We only access threads initiated by or related to our Service's activity.
  • Google Calendar Data: We access your calendar to detect when interviews are booked with candidates to automate status updates.
• Job and Candidate Data: We collect and process information you provide about job descriptions and candidates. As the data controller, you are responsible for ensuring the lawfulness of processing this data.
• Usage Data: We collect information about how you interact with our Service, such as features used and performance metrics.

2. How We Use Your Information

We use the information we collect to:

• Provide and Improve the Service: To operate our platform, automate your recruiting workflows, and improve the Service for your benefit.
• Communicate with You: To send you service-related notifications and updates.
• Ensure Security and Compliance: To protect against fraud, abuse, and security threats, and to enforce our Terms of Service.

We will never sell your data or share it with third parties for marketing purposes.

3. How We Share Your Information

We may share information in the following circumstances:

• With Service Providers: We may share information with third-party vendors and service providers (e.g., cloud hosting) who need access to such information to carry out work on our behalf.
• For Legal Reasons: We may disclose your information if we believe that disclosure is necessary to comply with a legal obligation, protect our rights, or prevent harm.
• With Your Consent: We may share information with your consent or at your direction.

4. Data Security

We implement industry-standard technical and organizational measures to protect the information we collect. However, no security system is impenetrable, and we cannot guarantee the absolute security of your data.

We restrict access to your data to authorized personnel. We prohibit our employees from reading user data unless: (a) we have your explicit consent to access specific information for support purposes; (b) it is necessary for security reasons, such as investigating abuse; (c) to comply with legal obligations; or (d) the data is aggregated, anonymized, and used for internal operations.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you with the Service. We may retain certain information for legitimate business purposes or as required by law.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal data, such as the right to access, correct, or delete your data. Please contact us at support@superposition.ai to make a request.

As the data controller for candidate data, you are responsible for fulfilling data subject rights requests from candidates. We will provide you with reasonable assistance to do so.

7. Google API Disclosure

Notwithstanding anything else in this Privacy Policy, our use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

8. Changes to this Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website or through other communication channels.